Media AI settings

Quick start

1. Open Settings → Media AI (/settings/media-ai). Church admins only.
2. Turn on Use AI to organize and search media.
3. Optionally enable Analyze new uploads automatically.
4. Choose whether to Apply tags, Change file name, and Change folder when analysis completes.
5. Click Save Media AI settings.

You should see a success toast and updated toggle states.

Deep dive

What Media AI does

When enabled, WorshipDeck can send images and short video samples to the configured AI provider to:

• Suggest tags for media files
• Improve search across your media library
• Help operators find assets faster during presentation building

Media AI is church-wide — it affects all media analysis for your organization.

Use AI to organize and search media

This master toggle enables AI features for your church.

When off:

• New uploads are not analyzed automatically
• Semantic search does not use AI metadata
• Analyze new uploads automatically is disabled and cannot be turned on

A warning appears: Media AI is turned off for this church.

Turn this on before configuring the options below.

Analyze new uploads automatically

When on (and AI is enabled), WorshipDeck analyzes new images and videos in the background after upload. Animate this image also analyzes the still (if it has no analysis yet) and copies those tags onto the generated video — it does not analyze the video automatically. See Media library and Media AI analysis.

When off, you can still trigger analysis manually on individual files in the media library (when AI is enabled).

Organization toggles control what happens after analysis finishes.

Use automatic analysis for churches that want hands-off tagging. Turn it off if you prefer to review uploads before spending AI credits.

Apply tags

When on (default), WorshipDeck writes both analysis tags and organization suggested tags onto the file as soon as analysis completes. Media badges show Analyzed.

When off, analysis waits for review. Open View analysis and use Save review to accept both tag sets, or apply organization tags from Organization suggestions.

The Include unreviewed analysis search filter appears only when Apply tags is off.

Change file name

When on (default), WorshipDeck renames the file to the AI-suggested display name when analysis completes.

When off, View analysis shows a Change file name option so you can apply or reject the suggestion.

Change folder

When on, WorshipDeck moves the file into the suggested folder when analysis completes (creating the folder if needed).

When off (default), View analysis shows a Change folder option.

For full in-library workflows (search filters, batch analyze, and the analysis panel), see Media library and Media AI analysis.

Cost and usage elsewhere

Media AI consumption counts toward church usage meters. Monitor spend on:

• Billing and subscription — AI credits and account balance

Tips

• Start with AI enabled, Apply tags on, Change file name on, Change folder off, and auto-analyze off — run manual analysis on a few test images first.
• Coordinate with whoever manages Billing before raising limits.
• Disabling AI does not delete existing tags — it stops new analysis.

[!tip] If volunteers upload hundreds of photos after an event, temporarily turn off auto-analyze while the batch is being reviewed.

Troubleshooting

Auto-analyze toggle is disabled

• Turn on Use AI to organize and search media first.

Settings did not save

• Confirm you are a church Admin.
• Check for an error toast and retry Save Media AI settings.

Analysis stopped mid-month

• Check the church's AI credit balance in Billing and subscription, then retry after adding credit if needed.

Everything shows "Needs review"

• Check Apply tags — when it is off, every analysis waits for manual review.

Tags not searchable

• Confirm the asset badge shows Analyzed (not Needs review).
• Wait for background indexing jobs to finish after analysis completes.
• Confirm AI is enabled and the file type is supported for analysis.

Search still does not find new media

• Analysis may still be queued — wait for background jobs to finish.
• Confirm AI is enabled and the file type is supported for analysis.
• Manual analysis may be required when auto-analyze is off.

I do not see the Media AI tab

• Only church Admins see Church settings. Ask an admin to change your role under Members.