Media library
Upload, organize, search, and manage images, videos, and audio.
Use folders, search, and asset details to keep your church media organized, and animate a still image into a short video.
Quick start
- Open Media from the sidebar (
/media). - Click Upload for images, videos, or audio — or drag files onto the page.
- Click New folder to organize assets by event, ministry, or topic.
- Use Search media to find files by name or tag; filter by media type.
- Click an asset to open Media details — rename, add tags, copy a link, or delete.
- Toggle Thumbnail view / Details view in the media grid header.
You should see folders, thumbnails (or detail rows), and optional analysis badges when Media AI is enabled.
Deep dive
Page header
The library shows Media as the page title with:
- Upload — add images, videos, or audio from your computer
- New folder — create a subfolder in the current location
Use the contextual ? next to the title for a short summary and link to this article.
Breadcrumbs and folders
All media is the root (/media). Open a folder to see only assets inside it (/media/{folderId}). The breadcrumb trail shows your path — click any segment to go back.
The Folders section lists subfolders in the current location. Click a folder to open it. Folders must be empty before you can delete them.
Drag an asset card onto a folder tile to move it there.
Search panel
The search card above the grid lets you:
| Control | Purpose |
|---|---|
| Search by name or tag | Keyword or semantic search across your library |
| Search media | Run the query |
| Clear search | Return to folder browsing |
| Media type | All media, Images, Videos, or Audio |
| Include unreviewed analysis | Include assets still awaiting tag review in search results (hidden when tag review mode is Off — see Media AI analysis) |
| Current folder only | Limit results to the folder you are viewing |
| Unanalyzed only | Show only images and videos without completed analysis (when Media AI is enabled) |
After searching, a status line shows the search mode (keyword, semantic, or hybrid) and how many eligible assets are indexed. If semantic search is unavailable, WorshipDeck falls back to keyword matches.
Use the contextual ? in the search filters row for help with analysis badges and review workflows.
View toggle
Thumbnail view shows image previews and icons for audio and video.
Details view shows file names, types, and metadata in a list-style layout.
Your preference is saved to your user profile.
Asset cards
Each card shows:
- Thumbnail or type icon (audio)
- Display name
- Optional analysis badge — Analyzed, Needs review, Analyzing…, or Failed (see Media AI analysis)
- Selection checkbox when Select mode is on
Click a card to open Media details. Use the ⋮ Media actions menu for rename, move, Animate this image, analyze, and delete.
Selection mode and bulk actions
Click Select to enter selection mode:
- Select all / Deselect all — toggle visible items
- Delete — remove selected files (confirmation required)
- Batch analysis — analyze or cancel analysis for multiple assets (admins when Media AI is enabled)
Exit with Cancel or Clear selection.
Media details
The detail modal shows:
- Preview (image, video player, or audio player)
- Display name and Original filename
- Dimensions, File size, and Duration (video/audio)
- Manual tags and AI analysis panel when applicable
- Copy link — public URL for the asset
- Rename, Move to folder, and Delete
Use previous/next arrows to step through assets in the current view.
Duplicate review
When WorshipDeck detects duplicate uploads, a Duplicate review banner appears at the top of the library.
For each pair you can:
| Action | Result |
|---|---|
| Keep both | Dismiss the duplicate warning; both files remain |
| Dismiss | Ignore this pair for now |
| Replace references | Point presentations at the other copy |
| Replace references and delete this copy | Swap references, then remove the duplicate file |
Batch actions let you resolve many pairs at once. See evidence such as matching file hashes or visual similarity distance.
Media AI off banner
Church admins may see a dismissible banner when Media AI is off (or after uploading an image/video while AI is off). It explains that auto-tagging and semantic search are unavailable. Click Open Media AI settings to configure policy, or Dismiss to hide the banner for this browser.
Church-wide AI policy lives in Media AI settings. In-library analysis workflows are covered in Media AI analysis.
Animate this image
On a ready image, open the ⋮ menu and click Animate this image. WorshipDeck creates a short video from the still and saves it in your library.
- Choose Video length — 5 seconds or 10 seconds.
- If this image already has an animated video, choose Use existing video to keep that clip, or Regenerate to create a new one.
- Click Animate image. You can keep working in the library — a toast confirms the job is queued.
When the video is ready, you see Your animated video is ready. The new clip is a normal library video you can insert on a slide. It is saved in the same folder as the image, or in Generated Videos if the image is at the library root. Animating uses account credit only — not the monthly AI allowance. If credit is empty, add credit in Billing first.
If Media AI is on and Analyze new uploads automatically is on, WorshipDeck analyzes the still image (not the generated video) and copies those tags onto both files. That is cheaper than analyzing video frames. See Media AI analysis.
To put the video on a slide immediately, animate from the presentation editor instead.
Using media in presentations
When you insert an image, video, or audio element in the editor, the media picker browses this library. See Insert content for picker behavior. After an image is on a slide, you can also Animate this image from the Styling panel.
Tips
- Create folders before a large event upload so volunteers can drop files in the right place.
- Use Current folder only when you know the asset is in a specific subfolder.
- Turn on Unanalyzed only after enabling Media AI to find files that still need a first pass.
- Drag assets between folders instead of opening Move to folder for each file.
- Resolve duplicate warnings early — Replace references keeps presentations pointing at the canonical copy.
- Animate from the media library when you want the video in the library for later. Animate from the editor when you want the current slide to switch to the video as soon as it is ready.
[!tip] The drag-and-drop tip below the header is separate from contextual ? help. Dismiss it with Hide tip if your team already knows the workflow.
Troubleshooting
Cannot delete a folder
- Folders must be empty. Move or delete assets inside first, then delete subfolders.
Upload failed
- Confirm the file type is supported (JPEG, PNG, WebP, GIF for images; common video and audio formats).
- Check your connection and try a smaller file.
Search returns nothing
- Clear filters — Unanalyzed only hides already-analyzed assets.
- Try keyword search if semantic search shows a fallback message.
- Confirm the asset is in the folder when Current folder only is on.
Analysis badge missing
- Media AI may be off for your church — open Media AI settings.
- Audio files appear in the library and search filters but are not analysis-eligible — only images and videos get badges and analyze actions.
Animate this image is missing
- The file must be a ready image (not video, audio, or a file still uploading).
- Image animation may be off for your church. Ask an admin to check AI settings, or try again later.
Animation failed or needs credit
- Add account credit in Billing and try again.
- Wait until the image finishes uploading, then try Animate this image again.
Duplicate delete blocked
- The copy may still be referenced in presentations. Use Replace references first, then delete.